City of St Charles – Ohio Avenue and Kautz Road Raw Water Main

ORIGINAL ADVERTISED DATE: February 14, 2025

OPTIONAL PRE-BID: 9:00 AM. Thursday, March 6, 2025

DUE DATE: 2:00 PM Thursday, April 3, 2025

INVITATION TO BID

The City of St Charles will receive sealed proposals for the project “City of St Charles—Ohio Avenue and Kautz Road Raw Water Main” until 2:00 PM on Thursday, April 3rd, 2025, at the Public Works Building, located at 1405 7th Avenue, St. Charles, Illinois, 60174. The Bids will be publicly opened and read aloud immediately afterward in the Second Floor Main Conference Room of the Public Works Building on the same date.

Bids shall be received in a sealed envelope addressed to:

        City of St. Charles

        Public Works Department 1405 S. 7th Avenue

        St. Charles, Illinois 60174

The sealed envelope shall be marked in the lower left-hand corner EXACTLY as follows:

BID:      City of St. Charles, Illinois

 Ohio Avenue and Kautz Road Raw Water Main

Any Contract or Contracts awarded under this invitation for bids are expected to be funded in part by a loan from the Illinois Environmental Protection Agency (Illinois EPA). Neither the State of Illinois nor any of its departments, agencies, or employees is or will be a party to this invitation for bids or any resulting contract. The procurement will be subject to regulations contained in the Procedures for Issuing Loans from the Water Pollution Control Loan Program (35IAC Part 365) or the Public Water Supply Loan Program (35IAC Part 662), the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor, the Employment of Illinois Workers on Public Works Act (30 ILCS 570), Illinois Works Jobs Program Act (30 ILCS 559/20-1), and the federal “Build America, Buy America” requirements contained in the Infrastructure and Job Act, Pub L No. 117-58.

This procurement is also subject to the loan recipient’s policy regarding the increased use of disadvantaged business enterprises. The loan recipient’s policy requires all bidders to undertake specified affirmative efforts at least sixteen (16) days prior to bid opening. The policy is contained in the specifications. Bidders are also required to comply with the President’s Executive Order No. 11246, as amended. The requirements for bidders and contractors under this order are explained in 41 CFR 60-4.

Work Description       

     A.     Horizontal directional drilled water main (12”).

     B.     Valves, vaults, frames, lids and appurtenances.

     C.    Turf, pavement, curb & gutter, sidewalk, etc. replacement.

     D.    Other work as described within the plans and specifications.

Provide all labor, equipment, and materials necessary for the installation of horizontal directionally drilled 12” water main, valves, vaults, frames & appurtenances. The contract also includes replacement of turf, pavement, curb & gutter, and sidewalk. Other construction items and procedures such as traffic control are described in the contract plans and specifications.

Pre-Bid Meeting

A Non-mandatory Pre-Bid Conference will be held on Thursday, March 6, 2025, at 2:00 p.m. at the Well #8/Ohio Avenue Water Treatment Plant – 450 37th Avenue, St. Charles, IL 60174.

Document Inspection and Procurements

The Contract Documents may be viewed and downloaded at the City’s website:

     https://www.stcharlesil.gov/bids-proposals.

The addenda will be issued only to plan holders.

Bonds

Each bid shall be accompanied by a bid bond, bank draft, cashier's check or certified check payable to the order of the City of St. Charles, Illinois in an amount not less than ten (10) percent of the amount of the bid, as a guaranty that the bidder will execute the contract, if it is awarded, in conformity with the bid form. 

The successful will be required to furnish Performance and Payment Bonds on forms provided in the Specifications and Contract Documents, in an amount equal to 110 percent and 100 percent of the contract sum, respectively. 

Wage Rates

The contractor shall pay prevailing wages in accordance with the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the U.S. Department of Labor, Local Ordinance and the Illinois Department of Labor Prevailing Wages for Kane or DuPage Counties, whichever is greater.

Rates can be obtained online at https://sam.gov/wage-determinations andwww.state.il.us/Agency/idol/.

Questions for Addendum

Questions regarding the project received by 5:00 PM on Wednesday, March 26th, 2025, will be answered by addendum. Questions submitted after this deadline may not be answered prior to the closing of the bidding period.

All questions shall be submitted to procurement@stcharlesil.govwith the subject “Ohio Avenue and Kautz Road Raw Water Main.”

Rejection of Bids

The Owner expressly reserves the right to reject any or all bids or to accept the one which appears to be in the best interest of the Owner. The Owner expressly reserves the right to waive any informalities or technical irregularities in a bid if doing so is in the best interest of the Owner.

Award of Bid

The final award of the bid shall be contingent on the City of St. Charles receiving financing from the Public Water Supply Loan Program as administered by the Illinois Environmental Protection Agency. Per the IEPA’s Procedures for Issuing Loans from the Public Water Supply Loan Program Part 662.620, Section b, unless all bids are rejected, an award shall be made to the low, responsive, responsible bidder after the bid evaluation has been submitted to the IEPA and written notice of IEPA approval has been received by the City of St. Charles.