March 14, 2025
City of St. Charles - Well No. 8 Water Treatment Plant Rehabilitation ORIGINAL ADVERTISED DATE: March 14, 2025 PRE-BID MEETING: April 3, 2025, at 2:00 p.m. DUE DATE: Thursday, May 1, 2025, 2:00 p.m. PROJECT MANAGER: Chris Marschinke, P.E. INVITATION TO BID Sealed proposals will be received by the City of St. Charles for the project entitled “Well No. 8 Water Treatment Plant Rehabilitation” until 2:00 PM on THURSDAY, MAY 1 st , 2025, at the City of St Charles Public Works Building, located at 1405 S. 7th Avenue, St. Charles, IL, 60174. The sealed bids will be publicly opened and read aloud immediately afterwards in the Second Floor Main Conference Room of the Public Works Building on the same date. Sealed bids shall be addressed to the City of St. Charles, Public Works, 1405 S. 7th Avenue, St. Charles, Illinois 60174 and shall be labeled “Bid for Well No. 8 Water Treatment Plant Rehabilitation - City of St. Charles, Illinois”. Mandatory Pre-Bid Meeting A Mandatory Pre-Bid Conference will be held on Thursday, April 3, 2025, at 2:00 p.m. at the Well #8/Ohio Avenue Water Treatment Plant – 450 37th Avenue, St. Charles, IL 60174. Document Inspection and Procurement The Contract Documents may be viewed and downloaded at the City’s Website, https://www.stcharlesil.gov/bids-proposals . Addenda will be issued only to plan holders. Project Contact: Chris Marschinke, P.E. - c.marschinke@trotter-inc.com Primary Work Provide all labor, equipment, and materials necessary for the installation of 10” raw water main on the Well No. 8 and Well No. 14 sites to tie the new Well No. 14 into the Well No. 8 Water Treatment Plant. Efforts shall be coordinated with the limits of the “Ohio Avenue and Kautz Road Raw Water Main” project, which will occur simultaneously. The project will include replacement of the existing 2400V utility service with a new 480V service to allow for replacement of the Well No. 8 pump and associated piping and electrical equipment. Additional project scope includes installation of a new well pump and column pipe assembly for both Well No. 8 and Well No. 14, including electrical and control-related appurtenances. Improvements to the existing water treatment facility include rehabilitation to HMO filtration and ion exchange softening processes along with valves, pumps, piping, instrumentation, electrical, and control-related replacements. Improvements to the existing Booster Station at the Well No. 8 site include replacement of roofing, exterior wall façade, HVAC equipment, electrical equipment, and piping appurtenances. Miscellaneous site work shall include pavement rehabilitation, sidewalk replacement, improvements to the existing plant beds, lighting replacement, and storm sewer modifications; along with incidental landscaping and site restoration. Questions for Addendum Questions regarding the project received by 5:00 p.m. on Wednesday, April 23, 2025, will be answered by addendum. Questions submitted after this deadline may not be answered prior to the close of the bidding period. All questions shall be submitted to procurement@stcharlesil.gov with the subject “Well No. 8 Water Treatment Plant Rehabilitation”. Bidding Requirements Any Contract or Contracts awarded under this invitation for bids are expected to be funded in part by a loan from the Illinois Environmental Protection Agency (Illinois EPA). Neither the State of Illinois nor any of its departments, agencies, or employees is or will be a party to this invitation for bids or any resulting contract. The procurement will be subject to regulations contained in the Procedures for Issuing Loans from the Water Pollution Control Loan Program (35IAC Part 365) or the Public Water Supply Loan Program (35IAC Part 662), the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor, the Employment of Illinois Workers on Public Works Act (30 ILCS 570), Illinois Works Jobs Program Act (30 ILCS 559/20-1), and the federal “Build America, Buy America” requirements contained in the Infrastructure Investment and Jobs Act, Pub L. No. 117-58. This procurement is also subject to the loan recipient’s policy regarding the increased use of disadvantaged business enterprises. The loan recipient’s policy requires all bidders to undertake specified affirmative efforts at least sixteen (16) days prior to bid opening. The policy is contained in the specifications. Bidders are also required to comply with the President’s Executive Order No. 11246, as amended. The requirements for bidders and contractors under this order are explained in 41 CFR 60-4. Bonds Each bid shall be accompanied by a bid bond, bank draft, cashier's check or certified check payable to the order of the City of St. Charles, Illinois in an amount not less than ten (10) percent of the amount of the bid, as a guaranty that the bidder will execute the contract, if it is awarded, in conformity with the bid form. The successful bidder will be required to furnish Performance and Payment Bonds on forms provided in the Specifications and Contract Documents, in an amount equal to 110 percent and 100 percent of the contract sum, respectively. Wage Rates The contractor shall pay prevailing wages in accordance with the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the U.S. Department of Labor, Local Ordinance and the Illinois Department of Labor Prevailing Wages for Kane County. Rates can be obtained online at www.wdol.gov and www.state.il.us/Agency/idol/. Rejection of Bids The City of St. Charles expressly reserves the right to reject any or all bids or to accept the one which appears to be in the best interest of the City. The City expressly reserves the right to waive any informalities or technical irregularities in a bid if to do so is in the best interest of the City. Award of Bid Final award of bid shall be contingent on the City of St. Charles receiving financing from the Public Water Supply Loan Program as administered by the Illinois Environmental Protection Agency. Per the IEPA’s Procedures for Issuing Loans from the Public Water Supply Revolving Fund Part 662.620, Section b, unless all bids are rejected, award shall be made to the low, responsive, responsible bidder after the bid evaluation has been submitted to the IEPA and written notice of IEPA approval has been received by the City of St. Charles.