ORIGINAL ADVERTISED DATE: May 23, 2024

DUE DATE: June 11, 2024

PROJECT MANAGER:  Steve Cieslica, P.E.

INVITATION TO BID

Sealed bids will be received by the City of Woodstock for the project entitled “Pleasant Street Water Main Replacement” until 11:00 AM on June 11, 2024, at the City Hall, 121 W. Calhoun Street, Woodstock, IL 60098. The Bids will be publicly opened and read aloud immediately afterwards in the Council Chambers. 

Bids shall be received in a sealed envelope addressed to:

City of Woodstock

121 W. Calhoun Street

Woodstock, IL 60098

The sealed envelope shall be marked in the lower left-hand corner EXACTLY as follows:

BID:     City Clerk

City of Woodstock

Pleasant Street Water Main Replacement

Work Description

Provide all labor, services, and materials necessary for the construction of:

1.  Approximately 2,456 lineal feet of 8″ water main, 182 lineal feet of 6″ water main, and 18 lineal feet of 4″ water main installed by open cut construction methods, including: trench excavation; water main pipe and fitting materials and installation; connection to existing water mains; water service connections; abandonment of existing water mains; pipe bedding; trench backfill; valves and valve vaults; fire hydrant assemblies including fire hydrant and auxiliary gate valve; water main pressure testing and disinfection; and all other work necessary for a complete and functional water main replacement installation as shown, specified, or required.

2.  Approximately 117 lineal feet of 10″ sanitary sewer, 45 lineal feet of 8″ sanitary sewer, and 1,010 lineal feet of 6″ sanitary sewer lateral pipe installed by open cut construction methods, including: trench excavation; sanitary sewer pipe materials and installation; connection to existing sanitary sewers; sanitary manholes; pipe bedding; trench backfill; and all other work necessary for a complete and functional sanitary sewer installations as shown, specified, or required.

3.  Approximately 35 lineal feet of 24″ storm sewer, 2,217 lineal feet of 12″ storm sewer, 21 lineal feet of 10″ storm sewer, and 399 lineal feet of 6″ storm sewer installed by open cut construction methods, including: trench excavation; storm sewer pipe materials and installation; connection to existing storm sewers; storm sewer manholes, catch basins, and inlets; pipe bedding; trench backfill; and all other work necessary for a complete and functional storm sewer installations as shown, specified, or required.

4.  Full depth pavement removal including HMA pavement removal and aggregate base course removal; installation of aggregate base course, HMA binder course, and HMA surface course; aggregate base repair; driveway removal and replacement; sidewalk removal and replacement; curb and gutter removal and replacement; erosion control; parkway restoration; traffic control; and all other work necessary for a complete and functional installation as shown, specified, or required.

Document Inspection and Procurements

The Contract Documents may be inspected and purchased at:

Trotter and Associates, Inc.

38 W. Grand Avenue, Suite 300

Fox Lake, Illinois 60020

224/225–1300

Contact Heidi Patla at h.patla@trotter-inc.com to schedule an appointment or to purchase the contract documents. Hard or electronic copies of the documents are available for purchase.

Payment for Contract Documents is non–refundable and shall be payable to Trotter and Associates, Inc. in the form of cash, certified check or money order. No partial sets of specifications or drawings will be issued. The non–refundable cost for plans and specifications is $250.00 for a hard copy and $50.00 for an electronic copy. Addenda will be issued only to plan holders.

Bonds

Each bid shall be accompanied by a bid bond, bank draft, cashier's check or certified check payable to the order of the City of Woodstock in an amount not less than five (5) percent of the amount of the bid, as a guaranty that the bidder will execute the contract, if it is awarded, in conformity with the bid form.

The Successful Bidder will be required to furnish Performance and Completion and Payment Bonds on forms provided in the Specifications and Contract Documents, each in an amount equal to 100 percent of the contract sum.

There will be no Pre-Bid Conference for this project.

Wage Rates

The Successful Contractor shall pay prevailing wages in accordance with Local Ordinance and the Illinois Department of Labor Prevailing Wages for McHenry County. Rates can be obtained at www.state.il.us/Agency/idol.

Questions:

Questions regarding the project received by 12:00 pm on June 4, 2024, will be answered by addendum.  Questions submitted after this deadline may not be answered prior to the close of the bidding period.  All questions shall be submitted in writing to:

Steve Cieslica, PE

s.cieslica@trotter-inc.com

Rejection of Bids

The City of Woodstock reserves the right to reject any and/or all bids or to accept the one which appears to be in the best interest of the City. The City expressly reserves the right to waive any informalities or technical irregularities in a bid if to do so is in the best interest of the City.

Unless all bids are rejected, award shall be made to the lowest, responsive, responsible bidder.