City of St. Charles - Well No. 14 Drilling and Development

ORIGINAL ADVERTISED DATE: January 31, 2025

NON-MANDATORY PRE-BID: 2:00 PM, February 20, 2025

DUE DATE: 2:00 PM, March 20, 2025

INVITATION TO BID

The City of St. Charles will receive sealed proposals for the project “City of St. Charles - Well No. 14 Drilling and Development” until 2:00 PM on March 20th, 2025, at the Public Works Building, located at 1405 S. 7th Avenue, St. Charles, Illinois, 60174. The Bids will be publicly opened and read aloud immediately afterward in the Second Floor Main Conference Room of the Public Works Building on the same date.

Bids shall be received in a sealed envelope addressed to:

     City of St. Charles

     Public Works Department 1405 S. 7th Avenue

     St. Charles, Illinois 60174

The sealed envelope shall be marked in the lower left-hand corner EXACTLY as follows:

     BID:    City of St. Charles, Illinois

     Well No. 14 Drilling and Development

Work Description       

Provide all labor, equipment, appurtenances, and materials necessary for the drilling and development of proposed Well No. 14 for the City of St. Charles, including drilling of the consolidated sandstone water supply well, test pumping, water quality sampling, and analyses, and all other work necessary for a complete and functional Well No. 14 as shown, specified, or required.

Pre-Bid Meeting

A non-mandatory Pre–Bid Conference will be held on Thursday, February 20th, 2025, at 2:00 p.m. at the Well #8/Ohio Avenue Water Treatment Plant, 450 37th Avenue, St. Charles, IL 60174.

Document Inspection and Procurements

The Contract Documents may be viewed and downloaded at the City’s website:

      https://www.stcharlesil.gov/bids-proposals.

The addenda will be issued only to plan holders.

Wage Rates

The contractor shall pay prevailing wages in accordance with the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the U.S. Department of Labor, Local Ordinance and the Illinois Department of Labor Prevailing Wages for Kane or DuPage Counties, whichever is greater.

Rates can be obtained online at https://sam.gov/wage-determinations andwww.state.il.us/Agency/idol/.

Questions for Addendum

Questions regarding the project received by 5:00 PM on Wednesday, March 12th, 2025, will be answered by addendum. Questions submitted after this deadline may not be answered prior to the closing of the bidding period.

All questions shall be submitted to procurement@stcharlesil.gov with the subject “Well No. 14 Drilling and Development.”

Rejection of Bids

The Owner expressly reserves the right to reject any or all bids or to accept the one which appears to be in the best interest of the Owner. The Owner expressly reserves the right to waive any informalities or technical irregularities in a bid if doing so is in the best interest of the Owner.

Award of Bid

The final award of the bid shall be contingent on the City of St. Charles receiving financing from the Public Water Supply Loan Program as administered by the Illinois Environmental Protection Agency. Per the IEPA’s Procedures for Issuing Loans from the Public Water Supply Loan Program Part 662.620, Section b, unless all bids are rejected, an award shall be made to the low, responsive, responsible bidder after the bid evaluation has been submitted to the IEPA and written notice of IEPA approval has been received by the City of St. Charles.