ORIGINAL ADVERTISED DATE: August 29, 2024

DUE DATE: September 17, 2024

PROJECT MANAGERS:  Steve Cieslica, P.E., VP

INVITATION TO BID

The Village of Barrington Hills will receive sealed proposals for the 2024 Snow Plowing Program until 4:00 p.m. on September 17, 2024, at the offices of the Village Clerk, 112 Algonquin Road, Barrington Hills, Illinois, 60010. The sealed bids will be publicly opened and read aloud immediately afterward on the same date. Bids shall be received in a sealed envelope addressed to Village of Barrington Hills, 112 Algonquin Road, Barrington Hills, IL 60010 which is marked in the lower left-hand corner EXACTLY as follows:

     BID:

     Village of Barrington Hills

     2024 Snow Plowing Program

Work Description       

Provide, perform, and complete, in the manner specified and described in the Contract/Proposal, all necessary work, labor, services, transportation, equipment, materials (salt, deicing liquids), storage, supplies, information, data, and other means and items necessary for the plowing and removal of snow, salting, and deicing of the Owner’s Roads (the "Work Site").

Document Inspection and Procurements

The Contract Documents may be inspected and purchased at Trotter and Associates, Inc., 38 W Grand Ave, Fox Lake, IL 60020. Contact Heidi Patla at h.patla@trotter-inc.com to purchase the contract docs. Hard and/or electronic copies are available.

Payment for Contract Documents is non-refundable and shall be payable to Trotter and Associates, Inc. in the form of cash, certified check or money order. No partial sets of specifications or drawings will be issued. The non–refundable cost for plans and specifications is $50.00. Addenda will be issued only to plan holders. 

Bonds

Bidders will be required to provide Bid security equal to five (5) percent of the Bid in the form of a Bid Bond written by a company properly licensed in Illinois, a certified check or a cashier’s check.

Special Provisions

The successful Bidder shall note the provisions of Section 104 of the Standard Specifications.



The provisions of Article 104.02 of the Standard Specifications are hereby amended as follows: “The Owner reserves the right to add or remove from the Project any portions included in the Village of Barrington Hills Snow Plowing Program due to budgetary constraints. Such reduction or addition shall not result in an adjustment to the Contract or to the Unit Prices originally bid.”

Wage Rates

The successful Bidder must also comply with all the provisions of the Davis-Bacon Act and all wages must comply with the Illinois Department of Labor Prevailing Wages for McHenry, Lake, Cook, and Kane Counties.

Rejection of Bids

The Village of Barrington Hills, in accordance with the Laws of the State of Illinois, hereby notifies all Bidders that the Village reserves the right to reject any and all Bids, to waive minor informalities or technicalities, to advertise for new bids, or to request confirmation or clarification from any bidder regarding information contained in a bid. The Village will affirmatively ensure that the contract entered into pursuant to this advertisement will be awarded to a responsible and responsive Bidder without discrimination on the grounds of race, color or national origin, but the Owner reserves the right to reject any or all Bids received and to waive formalities. Your Bid will be required to be submitted under a condition of irrevocability for a period of sixty (60) days after submission.